Applicant Screening Criteria & Rental Policies

Equal Housing Opportunity. We comply with all federal, state, and local fair housing laws. Every applicant is screened using the same objective criteria, applied consistently to every application.

Application Requirements & Processing

  • Every applicant 18 years of age or older must submit a separate application.

  • Applications are processed within 3–5 business days of receipt.

  • Applications must be complete to be considered. A complete application includes every field filled in and all required documentation provided at the time of submission.

  • Priority is given to the applicant(s) who submit a complete application first.

  • Incomplete applications may be declined or lose their priority.

Identification Requirements

Each applicant must provide:

  • A valid government-issued photo ID

  • A Social Security Number or ITIN for screening purposes

Income Requirements

  • Combined household gross income must be at least three (3) times the monthly rent.

  • Debt-to-income ratio, including rent, must be no more than 40%.

Income must be verifiable through:

  • The 3 most recent pay stubs (must be uploaded with the application)

  • Employer verification

  • Benefit award letters (if needed to qualify)

  • An offer letter from a future employer (if applicable)

Self-employment income must be verified with one of the following:

  • A year-to-date profit and loss (P&L) statement; or

  • The last 6 months of business or personal bank statements showing a running balance of at least 3 times the monthly rent

All income documentation must be submitted with the application. Failure to provide documentation may result in denial.

Credit Criteria

  • Each applicant’s credit history will be reviewed.

  • Unpaid housing-related debt, collections, or a pattern of nonpayment may be grounds for denial.

Rental History

  • Applicants must provide verifiable rental references, or personal references if they have no rental history in the past 5 years.

  • Rental references must come from unbiased third parties. Family members and friends do not qualify.

  • Gaps in rental history longer than 90 days may require additional documentation.

  • Prior homeownership with a mortgage in good standing may satisfy the rental reference requirement.

  • Prior evictions, unpaid balances, or negative landlord references may result in denial.

Criminal History Review

  • Criminal history is reviewed in accordance with ORS 90.303 and applicable fair housing guidance.

  • Only convictions are considered, not arrests.

  • Subject to the results of the review process, a single conviction for any of the following is grounds for denial:

    • Felony convictions for murder, manslaughter, arson, rape, kidnapping, child sex crimes, or manufacturing or distributing a controlled substance.

    • Felony convictions within the past 7 years not listed above, for drug-related crimes, crimes against persons, sex offenses, financial fraud (including identity theft and forgery), or any other crime whose conduct would adversely affect the property of the landlord or a tenant, or the health, safety, or right to peaceful enjoyment of the premises of residents, the landlord, or the landlord’s agent.

    • Misdemeanor convictions within the past 5 years for drug-related crimes, crimes against persons, sex offenses, domestic violence, violation of a restraining order, stalking, weapons offenses, criminal impersonation, possession of burglary tools, theft, financial fraud, criminal trespass, criminal mischief, property crimes, or any other crime whose conduct would adversely affect the property of the landlord or a tenant, or the health, safety, or right to peaceful enjoyment of the premises of residents, the landlord, or the landlord’s agent.

    • Any conviction requiring lifetime registration as a sex offender will result in denial.

  • Applicants may request an individualized review where permitted by law.

Eviction History

  • A history of eviction actions may result in denial.

  • Court-ordered evictions within the past ten (10) years may be grounds for denial, subject to applicable legal standards.

Occupancy Standards

  • Occupancy is generally limited to two (2) persons per bedroom, subject to the property’s layout and applicable law.

  • Exceptions may be considered for infants or unique unit layouts.

Pets

  • Pets must be spayed or neutered and current on all vaccinations and licensing required by the county where the property is located. Documentation must be submitted with the application.

  • Where pets are allowed, an additional deposit and/or pet rent may apply.

  • Service animals and assistance animals are permitted in accordance with fair housing laws and are not subject to pet fees or deposits.

Additional Policies

  • Co-signers are not accepted.

  • Aggressive, disruptive, or abusive behavior toward staff, occupants, or property may result in denial.

  • Misrepresenting or omitting material information is grounds for denial, or for termination of tenancy if discovered later.

  • Proof of renter’s insurance is required before move-in, unless exempt.

Final Approval

Approval is contingent upon successful completion of all of the following:

  • Verification of income, employment, and rental history or personal references

  • Signing of the rental agreement by all tenants within 24 hours of receiving it

  • Payment of the security deposit within 24 hours of approval

Important Notice

Submitting an application does not guarantee approval or hold a unit off the market. The first fully qualified applicant who meets all criteria, including the earliest move-in date, will be approved.